Commercial moves can be very complex and tedious projects. If you are placed in charge of the company move, Montreal movers have some things to consider before you begin:
Some Dos and Don’ts to Consider When Moving Office
DO plan ahead. The procurement process typically takes between six and nine months from beginning to end. That means while the paperwork is making its rounds, you can begin preparing for the move. If employees know ahead of time, they can clean and prepare their individual workstations in advance. Likewise, you have time to consider which labelling systems to use and how to divide up the departmental moves.
DO share information. Professional movers know what to expect for standard residential and corporate moves. However, office staff may not know what items need to be emptied and which files can remain in their cabinets. Create and supply a thorough checklist to distribute among employees. This helps facilitate the organization and leaves less to chance.
DO follow up. If you are using a Montreal storage company during the interim, let employees know what to expect and where their data or files will be stored. Also communicate regularly via status update meetings between the movers and employees. Likewise, check-in with the moving company to ensure everything is on track for the move. If you are planning to move after normal work hours or on the weekend, be sure the movers are aware and will be fully staffed for the event.
DON’T keep employees in the dark. If things are going along as expected, that is great news. If the moving planning has taken a bad turn, that can be a hiccough. Either way, the office staff has a right to know. Any office move can disrupt the workflow. Having employees preoccupied with trivial details can severely affect output and productivity.
DON’T try to go it alone. Every aspect of the moving plan has an area of specialization. Let the procurement or real estate staff deal with the terms of the lease. Before you sign any contract or take on any new part of the project, ask yourself if that task really belongs to you. If an item is clearly not in your area of expertise, it should be delegated. Let every specialist take on their portion and enjoy the workload that is properly divided.
DON’T overlook the small details. Moving may be the ideal time for an office cleaning session. Instead of carrying unnecessary or out-dated equipment and supplies to the new building, consider recycling these items. Allow each department head or individual to determine which items should be moved and which should be discarded. Also ensure that the new space has ample room for existing equipment and staff, as well as being able to accommodate future needs. If you have any office staff or equipment requiring special needs for the move, be sure to make suitable arrangements with the appropriate parties in advance. Moving day is definitely not the time for costly and unexpected surprises.
If you would like to learn more about moving your business, we have a free eBook you can take a look at!