Local Movers Give Hints for Solving Office Relocation Troubles
While moving is never an easy endeavour, moving an entire office can be downright intimidating. Dealing with many independent personalities across many departments throughout the company can bring many headaches and lots of tension to an office coordinator charged with a seamless move. Real Montreal movers offer some ways to ease the tension associated with the office relocation:
- Reorganize Early. As soon as the office relocation has been announced to employees, begin implementing new procedures to encourage employee participation. Any common areas should be visited for seldom used items such as equipment and files. These things can be packed early and moved to an isolated corner, clearly labelled and ready for movers. Likewise, a simple marking system is much more efficient than a complex and intricate system using multiple symbols, colours and letters. Simply asking individuals to write their full names and new office numbers (if known) on their boxed belongings works well. Each department should have specific coloured boxes or at least unique labels for their items to be easily identified on moving day and during the unpacking phase. For convenience, all boxes should be labelled on the top and all sides. Planning for a move requires many steps that can be taken weeks, even months, in advance of the actual move date.
- Communicate Often. A long distance moving company recommends having explicit instructions for employees to follow. Easy-to-use office moving checklists are available online or can be created for your specific office’s needs. Some things are easily overlooked and should always be included in a checklist. For instance, all printers and faxes must be emptied of any toner and ink cartridges. This is vital because leakage during moving could damage the equipment, as well as anything else in the same packing container. Preparing for the move is also a great time to encourage an overall office cleaning. For one thing, it is simply proper etiquette to leave a building in the same or better condition than it was found. The office-wide cleaning project also provides an opportunity to get rid of clutter and unnecessary files. There is often an abandoned closet full of remnants from past projects, decorations and forgotten sweaters, as well as food and coffee supplies.
- Be Patient. Employees are likely to have many questions and opinions during a move. Some may be reluctant to follow the plan and may even choose to house their files and office equipment in a Montreal storage facility until the move is complete. Tactfully explain to all employees that the checklist is provided for their convenience and that they are given a voice during the move. Reassure them that you have hired a reliable Montreal moving company to assist with the relocation and there is nothing to worry about. Expect some downtime as employees get acclimated during and after the move. Encourage feedback on the new location. Give praise for a job well done.
Looking for more tips? Get in touch with us! We’re the pros and we’re here to help you.